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Plane Rental Software for Scheduling, Bookings, and Fleet Management

HomePlane Rental Software

TopRentApp is cloud-based aircraft rental software for flight schools, flying clubs, FBOs, charter operators, and aircraft rental companies. Manage online booking requests, real-time aircraft availability, flight schedules, pilots and instructors, maintenance holds, customer records, contracts, invoices, and payment status in one connected system.

Booking calendar in TopRentApp
Cloud technology of a new generation for jets
Connected aviation operations

Aircraft Rental Operations Start with a Reliable Schedule

An aviation booking connects more than an aircraft and a time slot. The correct renter or student, pilot or instructor, aircraft availability, turnaround time, and operational status must all remain aligned. TopRentApp gives your team one shared view of what is available, what is confirmed, and what needs attention before the next flight.

Aircraft Availability

See which aircraft are available, booked, temporarily unavailable, or blocked for inspection and maintenance before confirming a flight.

  • Schedule by aircraft and time window
  • Maintenance holds and turnaround buffers

People and Assignments

Connect each booking to the relevant renter, pilot, student, or instructor so staff can immediately see who is flying what.

  • Renters, pilots, students, and instructors
  • Flight, lesson, and internal schedule details

Booking Control

Bring online requests, staff-entered bookings, approvals, confirmations, and schedule changes into one controlled workflow.

  • Review requests before confirmation
  • Reschedule without losing linked details

Records and Billing

Keep customer information, rental details, agreements, invoices, deposits, and payment status connected to the corresponding booking.

  • Customer and communication history
  • Contracts, invoices, and payment status

Built for Different Aviation Workflows

Each operation may use different approval rules and booking details, but all of them need an accurate schedule and a reliable rental record.

  • Aircraft rental companies
  • Flight schools
  • Flying clubs
  • FBOs
  • Charter operators

One connected schedule: aircraft, people, booking status, maintenance holds, customer records, and financial details remain visible without checking separate calendars, spreadsheets, or message threads.

Contact us today for an innovative solution for your business!

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Aircraft booking and scheduling

A Plane Reservation System Built Around Real Flight Operations

Aircraft and flight scheduling software should do more than display empty time slots. Each request must connect to the correct aircraft, renter or student, pilot or instructor, operating window, maintenance status, and customer record before the booking is ready for confirmation.

Connected booking workflow

From Booking Request to an Operationally Complete Flight

TopRentApp keeps the information behind each reservation connected as staff review availability, assign resources, confirm the booking, and update the schedule.

01 Capture the Request Record the preferred aircraft, date, time, activity, and customer or student details.
02 Check Dependencies Review aircraft status, existing bookings, maintenance holds, people, and turnaround time.
03 Review and Confirm Approve the request, assign the relevant resources, and communicate the confirmed status.
04 Preserve the Record Keep schedule changes, notes, customer details, documents, invoices, and payment status together.
Aviation workflows

One Scheduling Foundation for Different Aviation Businesses

The details and approval process may differ, but every aviation operator needs a reliable way to connect aircraft availability, people, time, customer information, and operational status.

Rentals and memberships

Aircraft Rental Companies and Flying Clubs

Organize rental requests, member or customer records, aircraft assignments, rates, confirmations, and returns without relying on separate booking tools.

  • Online or staff-entered booking requests
  • Aircraft availability and reservation history
  • Customer records, pricing, invoices, and payments
Training operations

Flight Schools and Instruction

Connect the student, instructor, aircraft, lesson type, time window, and supporting notes in one flight school scheduling workflow.

  • Dual lessons, solo blocks, and ground sessions
  • Instructor and aircraft availability
  • Briefing time, turnaround, and maintenance holds
Managed aviation services

Charter Operators and FBOs

Keep customer requests, aircraft schedules, operational notes, service periods, documents, and billing information connected as plans develop.

  • Customer inquiries and reservation details
  • Schedule changes and internal notes
  • Aircraft status, service blocks, and billing records
Schedule visibility

Read the Schedule the Way Your Team Works

Different views help staff answer different operational questions without rebuilding the schedule.

Day view See today’s flights, lessons, changes, and holds.
Week view Identify open periods, busy days, and scheduling pressure.
By aircraft Follow reservations and unavailable periods by tail.
By instructor Coordinate training availability and lesson assignments.
Schedule safeguards

Keep the Calendar Usable When Plans Change

A reliable aircraft schedule must preserve context when bookings move or aircraft become unavailable.

Conflict awareness Check overlapping aircraft, instructors, and time windows.
Turnaround buffers Protect preparation and handover time between bookings.
Maintenance holds Remove aircraft from availability during inspections or service.
Connected rescheduling Move a booking without losing its people, notes, or documents.

More than an online calendar: TopRentApp connects plane reservations, aircraft scheduling, people, maintenance holds, customer records, and billing so your team can see not only when something is booked, but whether the booking is operationally ready.

Private jet at the airport

Platform benefits

Take advantage of our plane hiring software, which was made to be very flexible, customizable, and powerful to help your business grow.

01
Full-time Fleet Access

With our cloud-based solution, monitor and manage your aircraft fleet anytime, anywhere.

02
Flexible Pricing Strategies

Set your rental prices for different periods—hourly, daily, or monthly—with our adaptable flight scheduling software.

03
Detailed Damage Documentation

Rapidly and accurately log all damages to your aircraft. This saves time and money because maintenance is always done on time.

04
Seamless Reservation System

Our airplane scheduler integrates directly with your website for real-time visibility of all reservations, promoting efficient scheduling and superior customer service.

Crafted for Your Success

Our platform is made to meet your specific company needs rather than just providing the necessities. With over thirty add-ons to choose from, you may streamline your job and move closer to your goals.

Developed in collaboration with global leaders in the aircraft rental industry, our flight school management software ensures you stay ahead of the competition, irrespective of the challenges you encounter.

Because we want you to do well, we promise to make you a deal that works for your business. Forming a strong, real connection with you is our promise to meet your needs with quick, effective answers.

Plane over the runway
Operational results

What Better Aircraft Rental Control Looks Like Day to Day

Plane rental software becomes valuable when your team spends less time reconciling calendars, messages, customer files, and payment records. TopRentApp creates a shared operational picture that supports clearer confirmations, smoother departures, complete rental records, and better use of aircraft time.

01

Fewer Conflicts Before Confirmation

Review the aircraft, time window, renter or student, instructor when required, maintenance status, and turnaround buffer before approving the booking.

Practical result: staff can identify scheduling issues while there is still time to adjust the request.
02

Cleaner Handoffs Before Departure

Keep aircraft assignment, customer information, booking notes, documents, payment status, and operational details available from the same reservation record.

Practical result: the next team member can see what has been confirmed and what still requires attention.
03

A Complete Record After Every Flight

Preserve schedule changes, customer communication, flight or rental notes, additional charges, invoices, and payment status instead of rebuilding the history later.

Practical result: follow-ups and repeat bookings begin with reliable information rather than scattered records.
04

Planning Based on Actual Fleet Activity

Review booking patterns, aircraft utilization, unavailable periods, maintenance downtime, and commercial activity when planning capacity, rates, and future fleet requirements.

Practical result: operational decisions are supported by connected schedule and rental data.
Business visibility

Turn Schedule Activity into Better Fleet Decisions

A busy calendar does not automatically mean aircraft time is being used effectively. Connected reporting helps you see where capacity is available, where downtime is increasing, and which booking patterns deserve closer attention.

Aircraft Utilization Compare booked, available, and unavailable aircraft time.
Schedule Demand Identify peak periods, recurring gaps, and booking pressure.
Downtime Visibility Review maintenance holds, inspections, and unavailable periods.
Commercial Performance Follow booking, invoice, payment, and revenue patterns.
Use reports as operational context: combine schedule, aircraft status, customer activity, and financial records to support decisions about availability, pricing, staffing, and fleet capacity.

One Record for Every Team Involved

Reservation staff, operational teams, and managers may use different parts of the system, but they work from the same booking, aircraft, customer, and financial information.

Reservations

Confirm the Right Booking

Review availability, customer or student details, aircraft preference, dates, times, rates, and booking status.

Operations

Prepare the Next Flight

See the assigned aircraft, people, turnaround time, maintenance holds, documents, and operational notes.

Management

Understand Fleet Activity

Review utilization, downtime, booking demand, customer activity, invoices, payments, and revenue patterns.

The goal is not simply to digitize the calendar. It is to give your aviation team a dependable operational record from the first booking request through scheduling, departure preparation, customer follow-up, billing, and future fleet planning.

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    TopRentApp
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    Privacy Overview

    We care about your privacy

    1. PRIVACY POLICY

    INFORMATION FOR THE PROCESSING OF PERSONAL DATA
    (Articles 13 and following of European Regulation 679/2016)

    Dear data subject,

    Oxygen S.R.L. is a company specialized in the field of Information Technology.

    With this document (hereinafter referred to as the “Privacy Policy”), we aim to renew our commitment to ensuring that the processing of personal data collected through this website (hereinafter referred to as the “Website”), carried out in any manner, whether automated or manual, is fully compliant with the safeguards and rights recognized by Regulation (EU) 2016/679 (hereinafter referred to as the “GDPR” or “Regulation”) and other applicable regulations regarding the protection of personal data.

    The term “personal data” refers to the definition contained in Article 4, point 1) of the Regulation, which states that “any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person” (hereinafter referred to as “Personal Data”).

    The Regulation requires that, before proceeding with the processing of Personal Data – understood as any operation or set of operations performed with or without the use of automated processes and applied to personal data or sets of personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, communication by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction – it is necessary for the person to whom such Personal Data belongs to be informed about the reasons why such data is required and how it will be used.

    In this regard, this Privacy Policy – prepared based on the principle of transparency and all the elements required by Articles 13 and following of the Regulation – aims to provide you, in a simple and intuitive manner, with all the useful and necessary information so that you can provide your Personal Data knowingly and informed, and at any time, request clarification and/or rectification.

    A. DATA CONTROLLER

    The company that will process your Personal Data for the main purpose described in Section B of this Privacy Policy and will therefore act as the data controller, as defined in Article 4, point 7) of the Regulation, which states that the data controller is “the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data” is:

    – Oxygen S.R.L. (hereinafter referred to as the “Data Controller”), with registered office at Via Bellosguardo, 12, VAT number 16000861001, 00134 – Rome (RM) (hereinafter referred to as the “Registered Office”).

    B. PURPOSES

    Your personal data is collected and processed by the Data Controller for purposes strictly related to the use of the Website and its informational services. Additionally, your personal data may also be used in various processing operations (such as storage, archiving, processing, etc.) that are compatible with these purposes. In particular, your personal data may be processed for the following purposes:

    a) To respond to inquiries;
    b) To enable the provision of services requested by you;
    c) To comply with legal obligations;
    d) To send promotional and direct marketing communications, including newsletters and market research.

    The legal basis for the processing of personal data for the purposes described in points a), b), and c) is Article 6(1)(b) and (c) of the GDPR, as the processing is necessary to respond to the data subject’s requests, provide the requested services, and fulfill a legal obligation of the Data Controller. The provision of personal data for these purposes is optional, but failure to provide such data may result in the inability to activate the services provided by the website or respond to requests.

    The legal basis for the processing of personal data for the purpose described in point d) is Article 6(1)(f) of the GDPR. The Data Controller may carry out this activity based on its legitimate interests, regardless of your consent, and until your objection or limitation (as provided in Section G, point d) of this Privacy Policy) to such processing, as further explained in Consideration 47 of the Regulation, which considers it a legitimate interest to process personal data for direct marketing purposes. This will also be possible based on the assessments made by the Data Controller regarding the potential prevalence of your interests, rights, and fundamental freedoms requiring the protection of personal data over its legitimate interest in sending direct marketing communications.

    Contact methods for direct marketing activities may be both automated and traditional. However, as better specified in Section G, you will have the option to withdraw your consent, even partially, for example by consenting only to traditional contact methods.

    Regarding contact methods involving the use of your phone contacts, please note that the Data Controller’s direct marketing activities will be carried out after verifying your possible registration with the Register of Oppositions, as established under the provisions of Legislative Decree September 7, 2010, No. 178 and subsequent amendments.

    The personal data required for the above-mentioned purposes will be those indicated in the contact form, including but not limited to: name, surname, email address, and phone numbers.

    C. RECIPIENTS TO WHOM YOUR PERSONAL DATA MAY BE DISCLOSED

    Your personal data may be disclosed to specific recipients who are considered to be recipients of such personal data.
    Indeed, Article 4, point 9) of the Regulation defines the recipient of personal data as “a natural or legal person, public authority, agency, or another body to whom the personal data are disclosed, whether a third party or not” (hereinafter referred to as the “Recipients”).
    In order to correctly carry out all the processing activities necessary to achieve the purposes described in this Privacy Policy, the following Recipients may be involved in the processing of your personal data:

    • Third parties who carry out part of the processing activities and/or activities connected and instrumental to the same on behalf of the Data Controller. These parties have been appointed as data processors, which, according to Article 4, point 8) of the Regulation, means “a natural or legal person, public authority, agency, or other body that processes personal data on behalf of the Data Controller” (hereinafter referred to as the “Data Processor”).
    • Individual persons, employees, and/or collaborators of the Data Controller, who have been entrusted with specific and/or multiple processing activities related to your personal data. These individuals have been given specific instructions regarding the security and proper use of personal data and are defined, in accordance with Article 4, point 10) of the Regulation, as “persons authorized to process personal data under the direct authority of the Data Controller or the Data Processor” (hereinafter referred to as the “Authorized Persons”).

    If required by law or to prevent or suppress the commission of a crime, your personal data may be communicated to public entities or the judicial authority without being considered Recipients. In fact, according to Article 4, point 9) of the Regulation, “public authorities that may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be considered recipients”.

    D. DATA RETENTION PERIOD

    One of the principles applicable to the processing of your personal data concerns the limitation of the retention period, as regulated in Article 5(1)(e) of the Regulation, which states that “personal data shall be kept in a form that permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes in accordance with Article 89(1), subject to the implementation of appropriate technical and organizational measures required by this Regulation to safeguard the rights and freedoms of the data subject.”

    In light of this principle, your personal data will be processed by the Data Controller only for the time necessary to achieve the purposes described in Section B of this Privacy Policy.

    In particular, regarding the purposes described in Section B points a), b), and c), your personal data, subject to legal obligations, will be processed for a period of time equal to the minimum necessary, as indicated in Consideration 39 of the Regulation, which is 3 months from the contact request.

    Regarding the processing carried out for the purpose described in Section B point d) of this Privacy Policy, the Data Controller may lawfully process your personal data for one year.

    E. WITHDRAWAL OF CONSENT

    As provided by the Regulation, if you have given your consent to the processing of your personal data for one or more purposes for which it was requested, you may revoke it in whole or in part at any time without affecting the lawfulness of the processing based on consent before its withdrawal.

    The methods for revoking consent are very simple and intuitive. You just need to contact the Data Controller using the contact channels provided in this Privacy Policy, specifically in Section G point g).

    G. RIGHTS

    As provided in Article 15 of the Regulation, you have the right to access your personal data, request its rectification and updating if incomplete or inaccurate, request its erasure if the collection was made in violation of a law or regulation, as well as object to the processing for legitimate and specific reasons.

    In particular, we hereby inform you of all your rights that you may exercise at any time against the Data Controller.

    a. Right of access

    You have the right, in accordance with Article 15(1) of the Regulation, to obtain from the Data Controller confirmation of whether or not your personal data is being processed and, if so, access to such personal data and the following information: a) the purposes of the processing; b) the categories of personal data concerned; c) the recipients or categories of recipients to whom your personal data has been or will be disclosed, particularly recipients in third countries or international organizations; d) where possible, the envisaged retention period for the personal data or, if not possible, the criteria used to determine that period; e) the existence of the right to request from the Data Controller rectification or erasure of personal data or restriction of processing concerning the data subject or to object to such processing; f) the right to lodge a complaint with a supervisory authority; g) where the personal data are not collected from the data subject, any available information as to their source; h) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the Regulation and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

    You can find all this information within this Privacy Policy, which will always be available to you in the Privacy section of the Website.

    b. Right to rectification

    You can obtain, in accordance with Article 16 of the Regulation, the rectification of your personal data that is inaccurate. Taking into account the purposes of the processing, you also have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

    c. Right to Erasure

    You have the right, in accordance with Article 17(1) of the Regulation, to obtain the erasure of your personal data without undue delay, and the Data Controller shall have the obligation to erase your personal data if one of the following reasons applies: a) the personal data are no longer necessary for the purposes for which they were collected or otherwise processed; b) you have withdrawn your consent on which the processing is based, and there is no other legal ground for the processing; c) you have objected to the processing pursuant to Article 21(1) or (2) of the Regulation, and there are no overriding legitimate grounds for the processing; d) the personal data have been unlawfully processed; e) the erasure of personal data is required to comply with a legal obligation under EU or Member State law.

    In some cases, as provided in Article 17(3) of the Regulation, the Data Controller is entitled not to proceed with the erasure of your personal data if their processing is necessary, for example, for the exercise of the right to freedom of expression and information, for the performance of a legal obligation, for reasons of public interest, for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes, or for the establishment, exercise, or defense of legal claims.

    d. Right to Restriction of Processing

    You have the right to obtain the restriction of processing, in accordance with Article 18 of the Regulation, in the following cases: a) if you contest the accuracy of your personal data (the restriction will be in place for the period necessary for the Data Controller to verify the accuracy of the personal data); b) if the processing is unlawful, but you oppose the erasure of your personal data and request the restriction of their use instead; c) even if the Data Controller no longer needs the personal data for processing purposes, they are required for the establishment, exercise, or defense of legal claims; d) if you have objected to the processing pursuant to Article 21(1) of the Regulation, pending the verification whether the legitimate grounds of the Data Controller override yours.

    In case of restriction of processing, your personal data will be processed, except for storage, only with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest. You will be informed before the restriction is lifted.

    e. Right to Data Portability

    You can, at any time, request and receive, in accordance with Article 20(1) of the Regulation, all your personal data processed by the Data Controller in a structured, commonly used, and machine-readable format or request their transmission to another data controller without hindrance. In this case, it is your responsibility to provide us with all the exact details of the new data controller to whom you intend to transfer your personal data, providing us with written authorization.

    f. Right to Object

    In accordance with Article 21(2) of the Regulation and as reiterated in Consideration 70, you can object, at any time, to the processing of your personal data when it is carried out for direct marketing purposes, including profiling to the extent that it is related to such direct marketing.

    g. Right to Lodge a Complaint with the Supervisory Authority

    Without prejudice to your right to seek administrative or judicial remedies, if you believe that the processing of your personal data carried out by the Data Controller is in violation of the Regulation and/or the applicable law, you can lodge a complaint with the competent Supervisory Authority for the Protection of Personal Data.

    To exercise all your rights as identified above, you simply need to contact the Data Controller using the following methods:
    – Sending an

    email to the email address info@toprent.app;
    – Sending a registered letter to the legal address of Oxygen S.R.L.

    H. DATA PROCESSING LOCATIONS

    Your personal data will be processed by the Data Controller within the territory of the European Union.

    If, for technical and/or operational reasons, it becomes necessary to involve entities located outside the European Union, we inform you in advance that such entities will be appointed as Data Processors in accordance with Article 28 of the Regulation, and the transfer of your personal data to such entities, limited to the performance of specific processing activities, will be regulated in accordance with the provisions of Chapter V of the Regulation.

    All necessary precautions will be taken to ensure the total protection of your personal data, basing such transfers on: (a) adequacy decisions of the recipients’ third countries expressed by the European Commission; (b) appropriate safeguards expressed by the third-party recipient in accordance with Article 46 of the Regulation; (c) the adoption of binding corporate rules; (d) the use of standard contractual clauses approved by the European Commission.

    In any case, you can request further details from the Data Controller if your personal data has been processed outside the European Union by requesting evidence of the specific safeguards implemented.