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Car rental management software of a new generation

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About TopRentApp

Transform Your Fleet Management with Our Comprehensive Car Rental Management Software

Advanced Car Rental System for Modern Businesses

In an era where efficiency and customer experience are paramount, our car rental software emerges as a game-changer. Reimagining the management of your car rental operations, it’s more than just a tool—it’s a whole ecosystem. All of your car rental company’s demands are taken care of in our software design. It includes a full set of administration tools as well as an advanced web-based car reservation system.

Innovative Features for Car Rental Booking and Management

Dive into a pool of features with our car rental booking software. Advanced features including automatic invoicing, real-time inventory management, and thorough reporting are included. A complete car rental CRM system that aids in client retention and experience personalization is one of the software’s extended capabilities for managing customer interactions.

Expanding Horizons: Beyond Car Rentals

Our software goes beyond what is usually associated with car rentals. Equipment rental is only one of several rental demands that it may accommodate. Because of its adaptability and ability to serve as a single platform for all rental management needs, it is perfect for businesses looking to diversify their rental portfolio.

Integrated Rental Management System for Efficiency

The core of our car rental management software lies in its ability to integrate various aspects of your business into a single, cohesive system. Features for fleet upkeep, customer service, financial reporting, and even rental ERP functionality are all included in this integration. With this all-encompassing strategy, you can be sure that every aspect of your rental company is in sync and operating at its best.

Why Our Car Rental Solution Stands Out

  • Customization at Its Core: Make sure you have a custom solution by modifying the program to meet your specific operational needs.
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  • Reliable and Continuous Support: Our staff is committed to offering regular updates and assistance to keep your software up to date.
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  • Data Security and Compliance: We put the security of your data first and make sure we follow all applicable laws and industry standards.

Elevate Your Business with Our Car Rental Software Solutions

Take the first step towards revolutionizing your car rental business. Please contact us to find out how our comprehensive car rental software can boost customer satisfaction and productivity for your company.

Intuitive and Scalable Car Reservation Software

Our car reservation system stands out with its user-friendly interface and scalability. The complexity of both small and large car rental operations may be handled by its design. Bookings, fleet availability, and pricing schemes are all easily managed with this system, and your clients will appreciate the simplified experience it offers.

01.

Free rental company management software

  • Automatic generation of multilingual contracts
  • Digital signatures of contacts
  • Black List System Against Alleged Scammers
  • Anti-fraud system via BIN system
Try the free version now and discover the advantages
Start Free Trial
Functionality

The simple and easy-to-use interface. Toprent.app was developed with the help of rental company owners and employees, that is why we know all of your problems and try to optimize everyday processes

Analytics

Clear statistics will show all of the pros and cons of finance. You will always know the best models, offices and important customers.

Confidentiality

The ability to store all of the information on the server makes Toprent.app the most reliable, secure and confidential solution for your rental company

+ Convenient damage recording

In Toprent.app, damages are recorded instantly and can be supplemented with photo and video materials.

+ Checklist system for driver

No more worrying about losing important information. The system will not forget to fix the main points.

+ Digital Signature

Discard the paper. In the 21st century, it is impossible to lose or forget to sign documents

+ All in one place

All of the main information is always in front of your eyes. Clients, dates, accounting and damages are available in one place, always and everywhere.

+ Check available cars

To instantly check the available models, you just need to enter the start and end dates of the rental period.

+ Generation of necessary documents

Agreement, authorization form, invoice, and sign for a meeting. All of these are automatically created by the system.

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02.

Every day we work on TopRent.app

Our developers are working on new features and release of new versions

View all updates

Achieve more with Toprent.app

Unlimited cars / 15 days demo / Pay as you go

Check-OUT report on mobile and notebook

How much do you save with Toprent.app?

We take an average company with a fleet of 40 cars that works without automated software like ours. Below we present the real, annual losses of such a company

Without software

8 min
Adding client

On average, time is spent filling in the data and adding a new client to the database.

5 min
Flling out the contract

Average time to fill in a contract manually or editing PDF

With Toprent.app

12 sec
Automatically recognize

Download your passport photo and the system automatically will recognize all of the data

20 sec
Contract is auto-generated

The contract is auto-generated from order data in PDF ready to print!

Savings per year
380 €

Save 78 hours of managerial work when adding 100 clients per month. 78 x 10$/h = 780$

975 €

23 hours of managerial work x 15$/x when creating 450 rental registrations per year

Do you want to know how much you can save with toprent.app?

Mobile version

Convenient platform with ready adaptation for mobile devices. Work anywhere

Notifications

Notifications will be sent to the phone at every important event or reminder

Calendar

The calendar is ideally adapted for mobile devices to always stay updated on the current situation

Adaptability

All Toprent.app pages are adapted for all iOS and Android smartphones.

Calls and Messages

Our system has specially designed quick buttons for either calling a client or sending a message.

Calculator

Did the client or partner ask for a rental price? With our calculator you can send all possible options in seconds.

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Date selection

Convenient native date and time selection for iOS & Android

Plan for the day

Thanks to the daily plan, you can always effectively organize all deliveries and returns of cars.

Damages

From the phone, it would be most convenient to upload photos or videos of your damages that will then remain in the system.

Registration process

A convenient start/end rental registration process with a list of key points to make.

Trusted by many

+200 Rental companies and brokers have chosen TopRentapp

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DeGa logo
RBC logo
Rent Morini logo
AA logo
BR logo
Rent Luxe Car logo
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Elite Car Rent logo
GC Auto logo
Car and Go Italy logo
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Toprentapp on mobile devices (big)

Use Toprent for free!

You can use Pay-as-you-go plan to have all functionalities for free and pay only for confirmed reservations

Start Free TrialChoose a plan

Few numbers

We are working on the service to make your business results even better

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Thousands of code lines are written by our programmers

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Developers are working on a project

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Subscriptions – plan for the next 5 years

Our Awards

Capterra mark
Software Advice reward
Capterra reward

Our team

Find out who works every day to provide great experience for you

Denis - Project Manger
Denis

Project Manager

Yury - Main Dev
Yuri M.

Main Dev

Anna - Sales Manager TRA
Anna

Sales Manager

Andrea - Customer care specialist
Andrea C.

Sales Manager

Alessio M. - Country Manager
Alessio M.

Country Manager

TopRent.app Mobile Application

TopRent.app Mobile Application revolutionizes car rental operations with its automation and digitization features, particularly in check-in and check-out procedures. This user-friendly app allows rental operators to handle documents, digitally sign contracts, and document vehicle damages, all through their smartphones or tablets. Moreover, its offline functionality enables vehicle deliveries in internet-limited areas, ensuring uninterrupted service and operational efficiency. Compatible with both iOS and Android platforms, TopRent.app integrates seamlessly, making it a versatile and reliable choice for car rental businesses.

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faq

Question-answer

The engineers have developed Toprent in order to immediately guarantee maximum safety. Your data travels in encrypted mode, using standard technologies which guarantee security comparable to that of bank connections. Furthermore, your data resides in a database dedicated to you to which access is permitted only to the administrator.

Toprent.app is the only solution on the rental software market with an unlimited free version. We will be happy if, thanks to us, you grow, multiply your fleet and want to subscribe to the paid version with advanced features.

Toprent.app has a convenient import system. But if you want, you can provide us with a database of your cars, your customers and your orders and we will quickly import it. Just write to import@toprint.app
Naturally. Once your paid monthly subscription ends, you can go back to the free version without any loss.
Thanks to the responsive design, it is compatible with any device that has an Internet connection such as a smartphone, tablet, Mac or PC.
Toprent.app is the only management software on the market that allows you to have contracts in 9 languages ​​(Italian, English, French, Russian, Spanish, German, Portuguese, Arabic and Hebrew) in just a few clicks.
Yes, you can cancel every month or every year, depending on the subscription you choose.
The data is owned by the customer. Upon termination, we will provide ALL DATA to the customer in a human readable format such as SQL or CSV.

Use Toprent for free!

Come to the next level of management rental company

CALL US NOW: ‭+39 347 810 4408‬

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TopRentApp
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Privacy Overview

We care about your privacy

1. PRIVACY POLICY

INFORMATION FOR THE PROCESSING OF PERSONAL DATA
(Articles 13 and following of European Regulation 679/2016)

Dear data subject,

Oxygen S.R.L. is a company specialized in the field of Information Technology.

With this document (hereinafter referred to as the “Privacy Policy”), we aim to renew our commitment to ensuring that the processing of personal data collected through this website (hereinafter referred to as the “Website”), carried out in any manner, whether automated or manual, is fully compliant with the safeguards and rights recognized by Regulation (EU) 2016/679 (hereinafter referred to as the “GDPR” or “Regulation”) and other applicable regulations regarding the protection of personal data.

The term “personal data” refers to the definition contained in Article 4, point 1) of the Regulation, which states that “any information relating to an identified or identifiable natural person; an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier, or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person” (hereinafter referred to as “Personal Data”).

The Regulation requires that, before proceeding with the processing of Personal Data – understood as any operation or set of operations performed with or without the use of automated processes and applied to personal data or sets of personal data, such as collection, recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, communication by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure, or destruction – it is necessary for the person to whom such Personal Data belongs to be informed about the reasons why such data is required and how it will be used.

In this regard, this Privacy Policy – prepared based on the principle of transparency and all the elements required by Articles 13 and following of the Regulation – aims to provide you, in a simple and intuitive manner, with all the useful and necessary information so that you can provide your Personal Data knowingly and informed, and at any time, request clarification and/or rectification.

A. DATA CONTROLLER

The company that will process your Personal Data for the main purpose described in Section B of this Privacy Policy and will therefore act as the data controller, as defined in Article 4, point 7) of the Regulation, which states that the data controller is “the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data” is:

– Oxygen S.R.L. (hereinafter referred to as the “Data Controller”), with registered office at Via Bellosguardo, 12, VAT number 16000861001, 00134 – Rome (RM) (hereinafter referred to as the “Registered Office”).

B. PURPOSES

Your personal data is collected and processed by the Data Controller for purposes strictly related to the use of the Website and its informational services. Additionally, your personal data may also be used in various processing operations (such as storage, archiving, processing, etc.) that are compatible with these purposes. In particular, your personal data may be processed for the following purposes:

a) To respond to inquiries;
b) To enable the provision of services requested by you;
c) To comply with legal obligations;
d) To send promotional and direct marketing communications, including newsletters and market research.

The legal basis for the processing of personal data for the purposes described in points a), b), and c) is Article 6(1)(b) and (c) of the GDPR, as the processing is necessary to respond to the data subject’s requests, provide the requested services, and fulfill a legal obligation of the Data Controller. The provision of personal data for these purposes is optional, but failure to provide such data may result in the inability to activate the services provided by the website or respond to requests.

The legal basis for the processing of personal data for the purpose described in point d) is Article 6(1)(f) of the GDPR. The Data Controller may carry out this activity based on its legitimate interests, regardless of your consent, and until your objection or limitation (as provided in Section G, point d) of this Privacy Policy) to such processing, as further explained in Consideration 47 of the Regulation, which considers it a legitimate interest to process personal data for direct marketing purposes. This will also be possible based on the assessments made by the Data Controller regarding the potential prevalence of your interests, rights, and fundamental freedoms requiring the protection of personal data over its legitimate interest in sending direct marketing communications.

Contact methods for direct marketing activities may be both automated and traditional. However, as better specified in Section G, you will have the option to withdraw your consent, even partially, for example by consenting only to traditional contact methods.

Regarding contact methods involving the use of your phone contacts, please note that the Data Controller’s direct marketing activities will be carried out after verifying your possible registration with the Register of Oppositions, as established under the provisions of Legislative Decree September 7, 2010, No. 178 and subsequent amendments.

The personal data required for the above-mentioned purposes will be those indicated in the contact form, including but not limited to: name, surname, email address, and phone numbers.

C. RECIPIENTS TO WHOM YOUR PERSONAL DATA MAY BE DISCLOSED

Your personal data may be disclosed to specific recipients who are considered to be recipients of such personal data.
Indeed, Article 4, point 9) of the Regulation defines the recipient of personal data as “a natural or legal person, public authority, agency, or another body to whom the personal data are disclosed, whether a third party or not” (hereinafter referred to as the “Recipients”).
In order to correctly carry out all the processing activities necessary to achieve the purposes described in this Privacy Policy, the following Recipients may be involved in the processing of your personal data:

  • Third parties who carry out part of the processing activities and/or activities connected and instrumental to the same on behalf of the Data Controller. These parties have been appointed as data processors, which, according to Article 4, point 8) of the Regulation, means “a natural or legal person, public authority, agency, or other body that processes personal data on behalf of the Data Controller” (hereinafter referred to as the “Data Processor”).
  • Individual persons, employees, and/or collaborators of the Data Controller, who have been entrusted with specific and/or multiple processing activities related to your personal data. These individuals have been given specific instructions regarding the security and proper use of personal data and are defined, in accordance with Article 4, point 10) of the Regulation, as “persons authorized to process personal data under the direct authority of the Data Controller or the Data Processor” (hereinafter referred to as the “Authorized Persons”).

If required by law or to prevent or suppress the commission of a crime, your personal data may be communicated to public entities or the judicial authority without being considered Recipients. In fact, according to Article 4, point 9) of the Regulation, “public authorities that may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be considered recipients”.

D. DATA RETENTION PERIOD

One of the principles applicable to the processing of your personal data concerns the limitation of the retention period, as regulated in Article 5(1)(e) of the Regulation, which states that “personal data shall be kept in a form that permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes in accordance with Article 89(1), subject to the implementation of appropriate technical and organizational measures required by this Regulation to safeguard the rights and freedoms of the data subject.”

In light of this principle, your personal data will be processed by the Data Controller only for the time necessary to achieve the purposes described in Section B of this Privacy Policy.

In particular, regarding the purposes described in Section B points a), b), and c), your personal data, subject to legal obligations, will be processed for a period of time equal to the minimum necessary, as indicated in Consideration 39 of the Regulation, which is 3 months from the contact request.

Regarding the processing carried out for the purpose described in Section B point d) of this Privacy Policy, the Data Controller may lawfully process your personal data for one year.

E. WITHDRAWAL OF CONSENT

As provided by the Regulation, if you have given your consent to the processing of your personal data for one or more purposes for which it was requested, you may revoke it in whole or in part at any time without affecting the lawfulness of the processing based on consent before its withdrawal.

The methods for revoking consent are very simple and intuitive. You just need to contact the Data Controller using the contact channels provided in this Privacy Policy, specifically in Section G point g).

G. RIGHTS

As provided in Article 15 of the Regulation, you have the right to access your personal data, request its rectification and updating if incomplete or inaccurate, request its erasure if the collection was made in violation of a law or regulation, as well as object to the processing for legitimate and specific reasons.

In particular, we hereby inform you of all your rights that you may exercise at any time against the Data Controller.

a. Right of access

You have the right, in accordance with Article 15(1) of the Regulation, to obtain from the Data Controller confirmation of whether or not your personal data is being processed and, if so, access to such personal data and the following information: a) the purposes of the processing; b) the categories of personal data concerned; c) the recipients or categories of recipients to whom your personal data has been or will be disclosed, particularly recipients in third countries or international organizations; d) where possible, the envisaged retention period for the personal data or, if not possible, the criteria used to determine that period; e) the existence of the right to request from the Data Controller rectification or erasure of personal data or restriction of processing concerning the data subject or to object to such processing; f) the right to lodge a complaint with a supervisory authority; g) where the personal data are not collected from the data subject, any available information as to their source; h) the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the Regulation and, at least in those cases, meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You can find all this information within this Privacy Policy, which will always be available to you in the Privacy section of the Website.

b. Right to rectification

You can obtain, in accordance with Article 16 of the Regulation, the rectification of your personal data that is inaccurate. Taking into account the purposes of the processing, you also have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

c. Right to Erasure

You have the right, in accordance with Article 17(1) of the Regulation, to obtain the erasure of your personal data without undue delay, and the Data Controller shall have the obligation to erase your personal data if one of the following reasons applies: a) the personal data are no longer necessary for the purposes for which they were collected or otherwise processed; b) you have withdrawn your consent on which the processing is based, and there is no other legal ground for the processing; c) you have objected to the processing pursuant to Article 21(1) or (2) of the Regulation, and there are no overriding legitimate grounds for the processing; d) the personal data have been unlawfully processed; e) the erasure of personal data is required to comply with a legal obligation under EU or Member State law.

In some cases, as provided in Article 17(3) of the Regulation, the Data Controller is entitled not to proceed with the erasure of your personal data if their processing is necessary, for example, for the exercise of the right to freedom of expression and information, for the performance of a legal obligation, for reasons of public interest, for archiving purposes in the public interest, scientific or historical research purposes, or statistical purposes, or for the establishment, exercise, or defense of legal claims.

d. Right to Restriction of Processing

You have the right to obtain the restriction of processing, in accordance with Article 18 of the Regulation, in the following cases: a) if you contest the accuracy of your personal data (the restriction will be in place for the period necessary for the Data Controller to verify the accuracy of the personal data); b) if the processing is unlawful, but you oppose the erasure of your personal data and request the restriction of their use instead; c) even if the Data Controller no longer needs the personal data for processing purposes, they are required for the establishment, exercise, or defense of legal claims; d) if you have objected to the processing pursuant to Article 21(1) of the Regulation, pending the verification whether the legitimate grounds of the Data Controller override yours.

In case of restriction of processing, your personal data will be processed, except for storage, only with your consent or for the establishment, exercise, or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest. You will be informed before the restriction is lifted.

e. Right to Data Portability

You can, at any time, request and receive, in accordance with Article 20(1) of the Regulation, all your personal data processed by the Data Controller in a structured, commonly used, and machine-readable format or request their transmission to another data controller without hindrance. In this case, it is your responsibility to provide us with all the exact details of the new data controller to whom you intend to transfer your personal data, providing us with written authorization.

f. Right to Object

In accordance with Article 21(2) of the Regulation and as reiterated in Consideration 70, you can object, at any time, to the processing of your personal data when it is carried out for direct marketing purposes, including profiling to the extent that it is related to such direct marketing.

g. Right to Lodge a Complaint with the Supervisory Authority

Without prejudice to your right to seek administrative or judicial remedies, if you believe that the processing of your personal data carried out by the Data Controller is in violation of the Regulation and/or the applicable law, you can lodge a complaint with the competent Supervisory Authority for the Protection of Personal Data.

To exercise all your rights as identified above, you simply need to contact the Data Controller using the following methods:
– Sending an

email to the email address info@toprent.app;
– Sending a registered letter to the legal address of Oxygen S.R.L.

H. DATA PROCESSING LOCATIONS

Your personal data will be processed by the Data Controller within the territory of the European Union.

If, for technical and/or operational reasons, it becomes necessary to involve entities located outside the European Union, we inform you in advance that such entities will be appointed as Data Processors in accordance with Article 28 of the Regulation, and the transfer of your personal data to such entities, limited to the performance of specific processing activities, will be regulated in accordance with the provisions of Chapter V of the Regulation.

All necessary precautions will be taken to ensure the total protection of your personal data, basing such transfers on: (a) adequacy decisions of the recipients’ third countries expressed by the European Commission; (b) appropriate safeguards expressed by the third-party recipient in accordance with Article 46 of the Regulation; (c) the adoption of binding corporate rules; (d) the use of standard contractual clauses approved by the European Commission.

In any case, you can request further details from the Data Controller if your personal data has been processed outside the European Union by requesting evidence of the specific safeguards implemented.